At Kalsbeek & Company, we respect your privacy. That is why we have developed The Kalsbeek & Company Privacy Code of which the objective is to specify Kalsbeek & Company’s guidelines for the collection, use and disclosure of your personal information.
The Kalsbeek & Company Privacy Code was developed to comply with the relevant portions of the Personal Information Protection and Electronic Documents Act (Canada). We have drafted The Kalsbeek & Company Privacy Code to facilitate our compliance with this new legislation and to demonstrate our commitment to protecting your personal information.
We have also developed The Kalsbeek & Company Privacy Protection Pledge. We want you to understand the purposes for which we collect personal information. We also want to make certain that we have your consent to continue to collect, use and disclose your personal information for those purposes.
The following is a brief synopsis of our privacy practices:
Why do we need to collect your personal information?
If you are a Kalsbeek & Company client, Kalsbeek & Company may have collected some basic information about you. We respect your privacy, which is why we collect personal information only for the following purposes: income taxation and financial reporting; dealing with Canada Revenue Agency regarding issues including personal and corporate income taxation, goods and services tax and employee payroll; dealing with the provincial government for issues regarding consumer sales tax, worker’s compensation and logging tax; and for certain marketing purposes (however, information gathered for marketing will not be released to a third party). Please note that we will not, without your prior consent, release your personal information to any other entity (such as income tax information to a bank for financing activities).
When do we disclose personal information?
There are a variety of circumstances where we may need to disclose some personal information about our clients. Here are some examples:
- Canada Revenue Agency calls Kalsbeek & Company to verify a deduction taken on a client’s personal income tax return.
- Canada Revenue Agency calls to request additional information regarding an input tax credit claimed on a client’s goods and services tax return.
- An employee from the Ministry of Finance calls to verify a client’s address reported on a logging tax return.
How do we protect your personal information?
In order to protect your personal information, Kalsbeek & Company:
- will not collect, use or disclose your personal information for any purpose other than those identified above, except with your further consent;
- will protect your personal information with appropriate security safeguards;
- will protect the confidentiality of your personal information when dealing with other organizations;
- will strive to keep your personal information as accurate and up to date as is necessary for the purposes identified above; and
- will honour any request you may make for access to your personal information.
What are your choices?
We would like to have your consent to continue to collect, use and disclose your personal information for the purposes identified above. However, you do have choices and can refuse or withdraw your consent as follows:
- You may refuse to provide your personal information to us.
- You may also withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice.
However, in either case, this may limit our ability to serve you.
If you have any questions or concerns about our personal information management system, please contact the Kalsbeek & Company Privacy Officer at (250) 562-7413 or via firstname.lastname@example.org. Otherwise, we will assume that we have your consent to collect, use and disclose your personal information for the purposes identified above and in a manner consistent with The Kalsbeek & Company Privacy Code. Should you wish a complete copy of the Kalsbeek & Company Privacy Code (approximately 14 pages) please contact the above.
Please visit the Office of the Privacy Commissioner of Canada’s web site at www.privcom.gc.ca.